Digital Transformation through Electronic Signature


In the era of technological advancements and new innovative solutions, it is crucial for organizations to constantly adapt to the market changes, in order to remain ahead of the competition. Paper-related processes and operations have for a long time been used by businesses as the main tool for completing transactions and exchanging information with other parties. Yet, these ‘tools’ have proven to drain, both resources and money from organizations, which is one of the main reasons why so many businesses have focused on digitizing and automating their operational processes. The electronic signature is one of the technological tools that enables the businesses to digitalize their processes, by simply removing one of the key obstacles – the need for papers to obtain a signature. Hence, with the e-signature, both businesses, and customers, can complete transactions at any time and on any device.

Being one of the tools that fully embraces the digital transformation, the electronic signature makes it possible for businesses to perform a wide array of services with a simple click of the button. According to the European Commission, the e-signature is an “electronic indication of a person’s intent to agree to the content of a document or a set of data to which the signature relates. Like its handwritten counterpart in the offline world, an electronic signature is a legal concept capturing the signatory’s intent to be bound by the terms of the signed document.” In other words, electronic signature makes signing documents online possible, thus, providing businesses with multiple benefits.

Time Efficiency – Electronic signature lowers the needed time for acquiring signed documents. We know that traditionally, the approximate time needed to receive a signed document varies between 5-10 days depending on the importance of the document. With e-signature, it takes only 5 minutes to receive signed documents.

Financial savings – Companies using the e-signature, not only save time but money as well. While drawing a comparison between the traditional and the modern signature process, we notice that with the traditional process, we spend money on paper, toner, and shipping. With e-signatures, there are no costs involved with paper, ink or shipping.

Enhanced Security – Electronic signatures help you protect your documents, either private or legal. It is highly difficult for other people to simply enter into your personal records. Once someone tries to break the security system, the original owner is immediately alerted.

Speed of service –With the electronic signature, the end-users can receive fast services for their business. The tool enables you to sign documents within seconds and send them to other parties. Moreover, it bypasses the process of sending stamped envelopes to the post office.

ECIKS is a company that helps businesses in all industries to take advance of the digital transformation. To find out more how we can assist you, get in touch with our team, who would love to hear from you.

Photo by Kelly Sikkema on Unsplash